Customer or Vendor Files missing?

Use barcodes to track them.

Traverse, a barcode file and
document tracking system.

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Features / Benefits / Differentiators

Features

One Month Free Trial
Custom Asset Types
Completely Audited
Barcode Printing

Differentiators

Customizable alerts email, SMS, appt
Custom label formats
Built In SQL Tuning and Backup
Automatic configurable Archive/Purge

Benefits

Save time locating charts
Chart history at fingertips
Access information via any browser
Access via Android, Apple, or Microsoft app

Document Tracking using bar codes

Case study Business Integrity Commission New York City

Business Integrity Commission of New York City had a problem that could easily be solved by implementing our Barcode Tracking System, Traverse File Tracker, a fully audited barcode tracking system specifically designed to track physical documents.

(BIC) issues licenses to operate as a business in the private carting industry, businesses operating in the City's public wholesale markets, the shipboard gambling industry, and the trade waste industry.

About the Business Integrity Commission
The Business Integrity Commission Organization

BIC was formed in 2001 and gradually became the central agency for all such licenses and registrations. However it was discovered some time in 2009 that license requests were somehow being misplaced or lost.

Daniel Cox, Director of Special Operations reached out to me asking about how a barcode tracking system could help.   At that time I had built many barcode tracking systems but didn't have one ready to deliver for his purposes.   I sent him a proposal, and in anticipation started building Traverse.

As with all systems, they are only as good as the discipline to use them. Given that somehow license requests were missing, or "getting lost", there had to be a way to find out how they were getting lost.

The proposed barcode file system would need to be fully audited. This was the most important requirement.   The new barcode document system would also need the capability to assess accountability at every step of the way.

Assuming that everyone in the department was honest, hardworking and wanted to do a good job, the system must be designed in a way to ferret out the flaws in the "then current ways of doing things", that allowed for such losses.   The audit trail of Traverse File Tracker is all encompassing. If a document to be tracked is created the creation is audited. Every change is audited including the act of deleting it. Audit records cannot be modified or removed.

The barcode file system also uses a two phase commit. This means that if a document is created in the system to be tracked and it is assigned to a person for review, the person it is assigned to must accept it. If it is not accepted by the recipient, then the person issuing it is still responsible. This provides motivation for the issuing person to confirm handoff.

All places that contain the documents as in storage, like a file room, must audit access in and out of the room. All documents leaving the room must be checked out to the person removing them. Essentially the file room must be treated like an evidence room.

Customer or Vendor Files missing? Traverse to the rescue!

Traverse Mobile App

Traverse Kiosk App

Pricing

On Premises

Starting at $799.
One time fee.
Unlimited files.
One Month Free Trial.

Hosted

as Low as $15 / month.
Hosted in the cloud.

Hosted Premium

Private Cloud hosting.
Call for info.

Visit our download page

Videos

Installing Traverse 2.0

Printing Barcodes 1

Printing Barcodes 2

Frequently Asked Questions

What can I track?

You can track anything to which you can affix a barcode, RFID tag, or both. You can know the whereabouts of any item that is of value to your organization. This include tools, AV equipment, IT equipment, file folders, medical charts, tax records, evidence, medical tools and devices, inventory of all kinds. What you can track with Traverse is limited only by your imagination.

How does it work?

When you affix barcodes to your items, you can then scan them to perform transactions. You can check them in or out as you would a library book from a library. You can move them. You can request or reserve them. You can do this from any browser or from your phone or any Android, Apple, or Microsoft mobile device.

Do I need special hardware?

Yes and no. It is very likely that your office has all of the hardware you need to use Traverse. Traverse can print barcode labels to Avery label sheets. You can use your smart phone or Android, Apple, or Microsoft tablet to scan items from place to place. It is likely that your office already has several Dymo printers. However, a Zebra LS2208 connected to a computer or a Zebra CS3000 batch scanner may also be in your future. The good news is that these devices are very affordable. Give us a call; we would love to show you.

How do I find my items?

Traverse has a very powerful search engine that can be used from any browser or smartphone or Android, Apple, or Microsoft device. Every transaction records the most recent location of every item. Traverse also offers reports that can detail the current location and history of locations for any item. Using your smartphone can incorporate GPS geo-coordinates for added accuracy.

Is there an audit?

As with every tracking system, all transactions are audited. Traverse takes it a step further; auditing every change to all data in the system. For example, the creation, change and deletion of any item in the system is reflected in the system audit. Audit reports are available to determine not just what is, but how it got that way.

Can we import data?

Traverse has the ability to import and export data from every table using XML or CSV. We however recognize that not everyone has the staff available to format their data properly for Traverse to import. We therefore offer a one-time import of your data free of charge with the purchase of Traverse.

Barcode file tracking saves you time and money

How can Traverse streamline operations at your firm? Here are some benefits:

Reduce human error with bar codes
Improve productivity of staff
Real-time visibility
Process efficiency across the organization
Fosters cohesive team approach
Demonstrates progressive innovation
Low capital investment

Traverse barcode tracking software was originally designed for BIC, “Business Integrity Commission” in New York City with loss prevention as the number one goal. Over the years, Traverse barcode file tracker has been implemented in nursing homes, care facilities, medical offices, law firms, and accounting firms. Affixing barcodes to file folders, documents, and medical charts is a simple and cost effective way to improve efficiency in the office. While Traverse can be configured to track anything to which you can affix a barcode, the barcode file tracking or barcode document tracking aspect seems to be the most widely adopted. Traverse is also unique in that it offers two iPhone, Android, and Windows mobile apps. The first app is designed for a handheld device like a phone with which you can search for files or documents by description or by id. You can also use the phone camera to scan the barcodes to perform transactions, like check in, checkout or move. The second mobile app is designed for a kiosk type device, specifically, the Zebra CC600 or Zebra CC6000, though it also runs on virtually all iPads, Android tablets, or Windows tablets. This app is designed for a fixed mount terminal for easy access to lookup or perform transactions.

Traverse is also the only barcode document tracking application that prints color coded file folder labels. The use of color coded labels is ideal for open shelf offices where the colors add visual aid to spotting files that are out of place.

Traverse barcode document tracker is also unique in that it incorporates the ability to use a Zebra CS3000. This tiny batch device makes startup a breeze, but is so much more. Many of our customers use the device to scan all barcoded file folders or barcoded medical charts found throughout the office and then assigned their current found location.

Most of our customers have Traverse document tracker installed on their premises, running on their server, but the Traverse file tracker is also available in the Cloud for a very nominal monthly fee per user. All of the mobile apps and the Zebra CS3000 work the same way whether on premises or in the Cloud.

You will see the prices below on this page, but if the Traverse document tracker seems right for your company, please call us, we are here to help.

Don’t be confused by search results that state “Top 10 Document xxx” or “Top 10 File xxx” or “Document Tracking Reviews” or “File Tracking Reviews”, these are paid advertisements. Just like Google Ad words, companies like Captera place the highest bidder at the top of the list without ever having tried or reviewed the software. We offer a one month Free Trial that can be renewed for a second month, we are that confident.